Resource Materials and Technology Center for the Deaf/Hard of Hearing

Captioning Resources

Captioning: The How and Why of Making Media Accessible

Captioning is a research-based component of accessible educational material shown in educational literature to improve literacy. Also a component of universally designed instruction, captions provide users with a text alternative to audio content embedded in various media types. Captions provide information relative to who is speaking, the dialogue taking place, and even the kind of sounds and music presented auditorily. Captioning can benefit not only individuals who are deaf and hard of hearing, but many others as well, including people in situations where sound may be deliberately turned down or off.

The provision of captions is supported by both the Americans with Disabilities Act (ADA) as well as Sections 508 and 504 of the Rehabilitation Act. Any organization or project which receives federal funding is tasked to provide captions, making content accessible for all. Additionally, the Federal Communications Commission (FCC) has developed captioning regulations.

Please see also "Federal Regulations Regarding Captioning" on the DeafTEC website for more information.

Quick Captioning Resources

Captioning Considerations Guide
First page of the PDF file: CaptioningConsiderationsGuide
Captioning Quick Guide
First page of the PDF file: RMTC-DHHCaptioning-Quick-Guide
Teenage black girl sitting watching a tablet of a teacher on a virtual platform, captions "As you can see.."

Automatic Captions

The world of free and available auto-generated captions is advancing quickly. YouTube features auto-generated captions in playback. Both PowerPoint and Google Slides now have auto caption options when in presentation mode. Microsoft Translator is an app which translates into English and other languages from voice, text, and images in real time. It should be noted that "auto-generated" does not necessarily equate to "accessible."

Read More about Automatic Captions
First page of the PDF file: TaskedDontAsk

Whether you are a professional working with individuals who are deaf/hard of hearing or someone who is interested in captioning material, there are myriads of resources available for captioning your own videos/materials. It is best to start your project with the end in mind. If you think about captions at the beginning, it will make it easier to complete post-production. And, remember, if you're tasked, don't ask!

Need a captioner?

RMTC-D/HH has compiled a list of interpreter (virtual and onsite) and CART providers in the event districts need to provide this service. This list is not exhaustive, nor does it constitute endorsement of any particular business or service by RMTC-D/HH or the FDOE.

Related Resources